If you don’t see it, check under the Illustrations section. You can take screenshots directly within Outlook and insert them into an email-no outside programs needed. It doesn’t import your calendar into this window, so double check your meeting times first. On the calendar that pops up, select the times that you’re available. In the email compose window, click the Calendar button near the send button. If you’re using the Outlook web app, you can share your availability, but it works differently. Choose what details to put, and Outlook will insert your calendar into your email window. You can choose specific days to include and how much information about the meetings to include (availability only or meeting details).

If you don’t see it, check in the “Include” section.Ī dialog box will come up where you can specify what to include.

On the Insert ribbon, click the “Calendar” button. You can insert your calendar availability with just a few clicks. You don’t need to switch back and forth between your calendar and an email to include your availability. If you’re using something different, you may not have all the same options. Quick Note: We’re using the desktop version of Outlook 2016 on a Windows 10 PC to write this. There is a lot you can quickly insert into email when you’re writing them without having to switch windows or use an outside program. Some of the most convenient features that a lot of people don’t know about are in the “Insert” tab in the email compose window. But a lot of people don’t use these features-mostly because they don’t know about them. Outlook actually has a lot of features that can make email a little less annoying.

If you’re like most professionals, email takes up a lot of your day (probably too much of your day), and there is a good chance you’re using Outlook to do it.

How to add email to outlook online